May 25, 2005

Minutes of the Board of Director’s Meeting, Unit 215, South Alabama Bridge Assn.

CALL TO ORDER

President Phyllis Haydel called the meeting to order at 1:50 p.m. Present were Phyllis, Martha Steele, Margaret Miller, Sue Hanlein, Jane Mahoney, Ed Stephens, Howard Deck, Barbara Slaughter, and Betty Strickland.

MINUTES

The minutes of April 20, 2005 were read and approved.

TREASURE’S REPORT

Jane reported a balance in the checking account of $4889.76 as of April 30, 2005. The balance in the Building Fund is $24,006.64. Phyllis reported she transferred $2200.00 (fee for air conditioning unit and ice maker repair) from the Building Fund account into the checking account. A motion was made and seconded to accept the treasurer’s report (Ed, Betty). Vote was unanimous.

MEMBERSHIP REPORT

Howard reported that he met with Rhoda Herzog, the outgoing Membership Chairman and Rhoda transferred all reports to him. Howard asked for a job description; Phyllis will provide him with one. Howard also presented two letters he had written: One to the Directors asking them to record in the Record Book, the date, name, address, phone number and ACBL number of each visitor and/or first time player to our club. He also read the letter that was sent to a recent visitor, welcoming him and entitling him to a “free play” on his next visit.

OLD BUSINESS

Tournament Report: Summer Sectional. Sign-up sheets for food for the sectional to be held June 3-5, 2005 were reviewed. The club will provide lunch on Saturday. The club will also provide fresh coffee at the beginning of each session; with additional coffee available for purchase at the bar.

Ed asked if a budget had been prepared for this tournament. Since a proper budget was not prepared, he suggested that one be prepared for next year’s sectional. It was reported that a budget is required for Regional tournaments and one will be prepared for the October games.

Property Damage: We are still waiting for the gutters to be replaced. Phyllis reported that she has called and the workman promise to come, but they don’t. She asked Martha to call them.

Table Purchases. Barbara reported that the best price she had found for bridge tables is $29.95, but she can’t find the quantity we need. She will start buying them when available and continue until we have enough.

Update of Clubhouse: Phyllis reported that she had not called a meeting of the general membership to discuss the motion made at the last Board Meeting because Charles and Barbara Slaughter have offered their warehouse for storage. A motion was made and seconded (Martha, Howard) to accept Charles and Barbara’s offer to store our tables at their warehouse and to rescind last month’s motion to bring it to the membership. A rental agreement will be drawn up for $1.00. Motion passed unanimously.

Phyllis said we would postpone kitchen expense.

Income Tax: Phyllis has copies of the last two years tax returns and will file this year’s return by the end of the month.

NEW BUSINESS

NAOP Unit Finals. Dates for qualifying games are listed on the board—6/16; 7/9; 7/13; 8/5 and 8/12. Phyllis said that Christie Sellers had asked if we wanted to have a double or single session for NAOP Unit Finals. After discussion, Betty moved, Martha seconded that we have single session, motion passed.

Monday Game. A discussion of the Monday morning game that is held at Marge Harrison’s for 9 months of the year was brought up. Phyllis talked to Marge and the club will hold the Monday games for June, July and August at the Bridge Center. Phyllis and Barbara will run the game. Following discussion, a motion was made (Ed, Martha) that Unit 215 sanction June, July, August Monday morning game to be held at 10:00 a.m. at the club house. Motion passed unanimously. Christie Sellers will apply for sanction.

Meeting was adjourned (Ed, Betty) at 2:45 p.m.

Respectfully submitted,

Margaret Miller, Secretary